Administrative Assistant – Valdosta

Administrative Assistant:
Executive Administrative Assistance

The hours for this position are: Mon - Fri (Negotiable)

Principal Duties & Responsibilities:
• Prepare a variety of correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, transmittal forms, etc., following standard procedures, and responds to inquiries. • Receives, screens, and routes incoming telephone calls; places calls, receives visitors, arranges appointments, and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations; takes and prepares meeting minutes; distributes incoming mail, faxes, and other communications originals, or faxes
• Corrects documents with specified guidelines that are sent out of order, with the incorrect policy information, or incomplete Types and creates letters and reports needed to complete the daily job; responds to customer requests for research via e-mail responses. Verifies documents to determine their proper destination and notes as copies.
• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense records against budgeted dollars; provides administrative assistance to the management team.
• Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, and statistical and financial reports that show the department’s accomplishments, productivity levels, releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
• Provides administrative support related to the operational functions of the department as required
• Performs other duties as required

Education & Experience:
• High school graduate and two years of administrative support experience

Job Knowledge & Skills

Computer Skills are required, basic working knowledge of Windows Vista (or XP) and Office 2007.
• Microsoft Word: Basic
• Microsoft Excel
• Microsoft PowerPoint
• Typing: 40 wpm/85% accuracy
• Microsoft Outlook– E-mail & Calendar
• Microsoft Access
• Livelink End User
• Strong oral, written, and interpersonal communications skills to interact effectively with internal and external customers

Candidate Characteristics:
• Ability to work with minimal supervision, set priorities, and meet deadlines
• Ability to gather and organize data to create accurate reports and communications
• Ability to exercise good judgment in the absence of formal guidelines and procedures
• Ability to maintain confidentiality regarding all documents and communications

Benefits:
Negotiable

Background Check Requirements:

Employment at the Principal Financial Group is contingent upon completion of a thorough